Ease NSLDS Enrollment Reporting with Diamond SIS

2/1/2016  11:58:44 PM

Diamond SIS is pleased to announce our enhanced NSLDS Enrollment Reporting tool! This add-on makes reporting easy saving your institution time and valuable resources. With this tool you are able to quickly compare the data contained on your enrollment reporting rosters against the student records stored in your Diamond SIS database.

Interested in learning more or obtaining this feature for your institution? Need written instructions? Email support@diamondsis.com for more information!

Additional Resources

The National Student Loan Data System (NSLDS)*

The National Student Loan Data System (NSLDS) is the U.S. Department of Education’s central database for federal student aid disbursed under Title IV of the Higher Education Act of 1965 (HEA), as amended. Among other things, NSLDS monitors the programs of attendance and the enrollment status of Title IV aid recipients. Financial Aid Professionals can access this website by navigating to: https://www.nsldsfap.ed.gov/nslds_FAP/

Information for Financial Aid Professionals (IFAP)*

Enrollment Reporting is required for all schools participating in Title IV aid. The details of the specific regulations including the Department’s guidance can be found by visiting the following link on the Information for Financial Aid Professionals (IFAP) website: http://ifap.ed.gov/nsldsmaterials/attachments/NewNSLDSEnrollmentReportingGuide.pdf

The Student Aid Internet Gateway (SAIG)*

The Student Aid Internet Gateway (SAIG) is the tool that allows Federal Student Aid trading partners to securely exchange batch data with Federal Student Aid Application Systems.

By visiting https://fsawebenroll.ed.gov/PMEnroll/index.jsp you can review the following items:

  • Primary Destination Point Administrator Access
    • Add and modify SAIG mailboxes (TG Numbers)
    • Enroll users for online services
    • Add and remove services for user accounts
  • Initial Enrollment for Services
    • Establish an initial SAIG mailbox (TG Number)
    • Assign batch data services to be exchanged
    • Identify your organization’s Primary Destination Point Administrator (Primary DPA)
  • Review Your Organizations SAIG Mailboxes (TG Numbers)
    • View a list of the SAIG mailboxes (TG Numbers) assigned to your organization
    • Determine your organization’s Primary Destination Point Administrator (Primary DPA)
  • Review Services Assigned to Your SAIG Mailboxes (TG Numbers)/Activate Your New SAIG Mailbox (TG Number)
    • View the services assigned to your SAIG mailbox (TG Number)
    • Activate your new SAIG mailbox (TG Number)

Organizations are eligible to enroll to exchange and/or access data for the following systems:

  • CPS (ISIR batch data, FAA Access to CPS Online services)
  • COD (Exchange Direct Loan or Grant Services (which includes Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, and the Teacher Education Assistance for College and Higher Education (TEACH) Grant data), COD Online services)
  • FISAP (eCampus-based (eCB) programs, which includes FWS, FSEOG, and Perkins access)
  • NSLDS (Enrollment Reporting, Transfer Student Monitoring and/or Financial Aid History, Federal Perkins Loan, Gainful Employment Reporting, GA Account Maintenance Fee, GA Annual Reasonability, Exit Counseling Reports, electronic Cohort Default Rate (eCDR), Notification Package, electronic Gainful Employment Notification Package (eGE) and NSLDS Online services)
  • FMS (Lender Reporting System (LARS)/Guaranty Agency Financial Reports (GAFR))
  • CSB (Direct Loan Delinquency Reports, Borrower Services)
  • FAFSA on the Web Data Transfer site
  • Total and Permanent Disability (TPD) System (Total and Permanent Disability (TPD) Loan Holder Notification)
  • Data Challenges and Appeals Solution (DCAS) System

* Please note: Diamond SIS provides these materials for your reference only and is not responsible for the accuracy of the content therein.

The National Student Loan Data System (NSLDS) is the U.S. Department of Education’s central database for federal student aid disbursed under Title IV of the Higher Education Act of 1965 (HEA), as amended. Among other things, NSLDS monitors the programs of attendance and the enrollment status of Title IV aid recipients.

The collection of enrollment data is essential to the Department of Education for many reasons:

  • It protects the rights of borrowers by ensuring that loan interest subsidies are based on accurate enrollment data.
  • It ensures loan repayment dates are accurately based on the last date of attendance.
  • It allows in-school deferments to be automatically granted using NSLDS enrollment data.
  • It provides vast amounts of critical data about the effectiveness of Title IV aid programs, including completion data.

Enrollment reporting rosters are sent to schools no less frequently than every two months. Schools are required to fully and accurately respond to the Enrollment Reporting roster files within 15 days. Schools must also correct any returned errors that are identified by NSLDS within 10 business days.

Enrollment Reporting Rosters are received as follows:

  • Electronically to the school—Users log on to SAIG to receive the Enrollment Reporting Roster file in an electronic mailbox.
  • Electronically to an Enrollment Reporting Servicer—Schools using a servicer will not receive the Enrollment Reporting Roster file. The Enrollment Reporting Roster file is sent directly to the servicer.

NSLDS will include on the roster file all undergraduate and graduate Title IV aid recipients enrolled at your school, including students who have received Title IV aid at a school other than yours and that NSLDS knows or has reason to believe is enrolled at your school.

 

Whenever a student completes a program, withdraws from a program, or changes programs, the school must appropriately update or add the enrollment status for each program when it next reports the student’s enrollment to NSLDS.

Schools and NSLDS have a key role in implementing these regulations. 
Enrollment Reporting will be used to determine if borrowers have: – Graduated before exceeding the 150% limit, qualifying for protection of their interest subsidies, or – Exceeded the 150% limit, losing eligibility for interest subsidies.

If a school reports a change to a student’s enrollment, NSLDS will use newly certified enrollment data to recalculate a student’s 150% limit and determine if loss or protection of subsidy should occur.

As with any school/servicer arrangement for the administration of Title IV programs, if the school uses an Enrollment Reporting Servicer, the school still has the primary responsibility for submitting timely, accurate, and complete responses to Enrollment Reporting roster files, and for reporting any changes in student enrollment status in a timely manner. Schools must also make sure they maintain proper documentation.

It is important that the school report the applicable enrollment status and the effective date of the status of all borrowers attending its school. The enrollment status values are:
• ‘F’ (full-time)
• ‘Q’ (three-quarter time)
• ‘H’ (half-time)
• ‘L’ (less than half-time)
• ‘A’ (leave of absence)
• ‘G’ (graduated)
• ‘W’ (withdrawn)
• ‘D’ (deceased)
• ‘X’ (never attended)
• ‘Z’ (record not found)

Schools have the ability to report enrollment data to NSLDS by batch or online submission.

  • You can report enrollment data online by using the Online Update function or,
  • By submitting a spreadsheet with your school’s enrollment data or,
    For batch reporting, Comma Separated Values (CSV) and Fixed Width options are available.If you utilize a 3rd party servicer for this process please follow their instructions on how to submit your data.

Enrollment reporting is required for all schools participating in Title IV aid. Specifics can be found on the Information for Financial Aid Professionals (IFAP) website. A link to this document can also be found on the Diamond SIS website under Compliance/NSLDS Reporting.

The NSLDS Enrollment Reporting feature is free to all current Diamond SIS clients.

Email support@diamondsis.com for additional assistance.